My Course

Changes to your Enrolment

It is possible to make changes to your enrolment. Changes to your enrolment can have academic and financial consequences, and for international students, could impact your student visa. You are encouraged to speak with your Course Director or the Student Services Office (support@aiat.edu.au) for assistance.

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Enrolling In & Withdrawing From Subjects

After your initial subject enrolment each study period, it is possible to add subjects or withdraw from subjects. If you need to change your enrolment for any reason, it is important you understand the consequences that may be involved. Please check AIAT’s AIAT’s Key Dates for these important dates:

• Last day to enrol
• Census date
• Final date for withdrawal without academic penalty
• Last day of teaching

Students seeking to add a subject may do so by completing and lodging an Enrolment Variation Form with the Student Services Office up until the last day to enrol for the study period. Students seeking to withdraw from a subject may do so at any time by completing and lodging an Enrolment Variation Form with the Student Services Office. The effect of such withdrawal on the student’s academic record depends on the time within the study period that the withdrawal is requested:

• up to the census date: the record of the student’s enrolment in the subject is removed from their academic record and tuition fees refunded.
• after the census date and up to the final date for withdrawal without academic penalty: the subject is included on the student’s academic record with a WNF notation and tuition fees not refunded; and
• after the final date for withdrawal without academic penalty and up to the last day of teaching: the subject is included on the student’s academic record with a WF notation and tuition fees not refunded.

A student may not withdraw from a subject after the last day of the teaching for that subject, except upon submission and approval of an application for withdrawal due to special circumstances. The Course Director determines the outcome for withdrawal due to special circumstances. If the student withdraws from all of their subjects before the census date and wish to remain enrolled at AIAT, they need to:

• New student: apply for deferral of course commencement
• Continuity student: apply for Leave of Absence

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Deferment

If you have received an offer for admission into a course and wish to defer, you may apply

• before you have accepted,
• after you have accepted, or
• after the issuance of a Confirmation of Enrolment

The application must be in writing to the Admissions Officer for a maximum of one year. International students who fail to obtain a visa and/or to arrive before the start of the first study period of study may also apply for a deferment. If deferral is granted you are entitled to enrol in the course to which the offer of admission was made or if already enrolled is entitled to re-enrol in the original course. At the end of your deferment, you must enrol in subjects for your course.

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Leave of Absences

If you wish to take time off from the course you are currently enrolled in, you may be able to apply for a Leave of Absence. This will mean that your course is put on hold for you to complete after you have returned from your leave. International students are not permitted to take leave of absence, except on compassionate or compelling grounds, which are supported by documentary evidence. You can only apply for a Leave of Absence prior to the census date. Once the census date has passed for a subject, it is counted as part of your study load. After census date you can withdraw from subjects but there will be financial and academic consequences. At the end of the period of Leave of Absence you are required to re-enrol in your course. Leave of Absence for International Student on student visa: In accordance with the ESOS National Code 2018, international students are not permitted to take leave of absence, except on compassionate or compelling grounds, which are supported by documentary evidence. Refer to Enrolment Procedure for further details. Students should refer to the Enrolment Policy and Procedure for further information regarding their enrolment and applications for leave and re-enrolment.

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Withdrawing From Your Course

Withdrawing from your course is a big decision. It means you have decided to end your studies in your current course with AIAT. There may be financial and academic penalties depending on when you choose to withdraw from the course that you should be aware of. We strongly recommend that you seek course advise from the Course Director or Student Services Office before you apply to withdraw from your course. They can assist you in identifying other options to allow you to continue with your course. For instance, additional academic support, reducing your study load or applying for a Leave of Absence might enable you to work through the current circumstances. For international student visa holders – withdrawing from your course may have significant visa implications for you and you may be at risk of being non-compliant with your visa conditions. This can lead to the cancellation of your student visa; see Changes in your situation on the Department of Home Affairs. Your withdrawal will be effective from the date the application is received by AIAT, or the start of the study period indicated on your withdrawal application, whichever is later. If you stop attending classes and don’t notify AIAT that you wish to withdraw, you will remain an enrolled student and will be charged fees and received fail results for your enrolled subjects. Course withdrawal is final. If you withdraw from your course but decided in the future to resume your studies in the same course, you will need to reapply to AIAT.

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Transferring to Another Institution

If you are studying on a student visa and have not yet completed 6 months of your course at AIAT, you must apply and be approved for release form AIAT before you can enrol at a new institution. This is an Australian Government requirement. If you have completed more than 6 months of your course, then you may transfer without requiring release from AIAT. Six-month requirement – The Australian Government requirement refers to 6 calendar months exactly from the start date of your course, and not one study period. Therefore, even if you have completed one study period of your course, you may not satisfy the six-month requirement and will therefore require release approval from AIHE to transfer to another institution.

Exam, Assessments & Results

General Assessment Information

AIAT is committed to assessment methods which support the development of self-reflective graduates who are committed to advanced technology and leadership as a means to progressing industry and society. Assessment tasks are guided by and reflect current industry practices.

AIAT assessments are designed to assess learning outcomes to a standard appropriate for the Australian Qualifications Framework (AQF) level of the subject and/or course. Assessments are designed with industry involvement to assure authenticity and relevance to the workplace trends.

Assessments are fair and equitable, providing reasonable opportunities for all students to demonstrate their learning, based on informative and transparent criteria, and measuring achievement against learning outcomes. Requirements are clearly communicated in the Subject Guide and on StudyHub together with accompanying materials including rubrics.

AIAT assessments prioritise the achievement of learning outcomes over the testing of content knowledge.

Assessments promote academic integrity and discourage plagiarism and dishonesty.

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General Exam Information

AIAT recognises assessment as an essential part of the learning and teaching process and conducts examinations to allow staff at AIAT to measure the attainment of specific subject learning outcomes and graduate attributes by students.

It is a requirement that all students are familiar with and follow the set rules for examinations as described in the Assessment Procedure. Key items are noted below.

• Students will receive advance notice of scheduled examinations. All students are required to sit their examination during the time allocated irrespective of any conflict with a planned holiday or special event.
• Reasonable adjustments will be made as per the student’s Student Access Support Plan.
• Students are responsible for knowing their examination times and arriving or logging in prior to the start of the examination.
• Students attending an examination must behave in a manner consistent with the Student Code of Conduct.
• Devices and items allowed during the examination will be communicated to students.
• Head dress must not be worn during the examination, unless required for religious observance or medical reasons.
• Students are not permitted to communicate with any students during the examination. It will be considered a breach of the examination process if a student is found to be communicating with other students in the examination room.
• Students permitted to retain a copy of examination questions following completion of an examination.

The full list of rules for face-to-face and online examination are available in the Assessment Procedure and will be communicated to students prior to exams.

Breaches of the examination process will be investigated under the Student Academic Misconduct Procedure..

See the Assessment Policy and Procedure for further information on examinations.

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Alternate Exam/Assessment Arrangements

Each subject offered as part of the Bachelor of Information Technology, Master of Information Technology or MBA (Leadership and Innovation) has its own, specially designed assessment configuration. A Subject Guide, which contains assessment details and other subject information, is made available to students at the beginning of each Study Period. The Lecturer will discuss the content of the Subject Guide in the first class of the Study Period and explain the submission details of each assessment task.

Late Submissions

Late submissions of any student work will attract penalties unless an extension has been agreed to by the Subject Coordinator or Course Director. An extension of up to two weeks may be granted at the discretion of the Subject Coordinator if the student applies for it via the LMS prior the due date and attaches supporting documents. Extensions to assessment task deadlines of longer than two weeks must be submitted to the Course Director in writing at least three business days prior to the assessment task due date together with attached supporting documents.

Standard Penalty

The standard penalty is the reduction of the mark allocated to the assessment task item by 5 percentage points of the total mark applicable for the assessment task item, for each day or part day that the item is late (including weekends). For example, a student who receives 60% for the assignment and is two days late, would receive 50%. Assessment task items submitted more than ten days after the assessment due date are awarded zero marks.

The Subject Guide and Assessment Briefs on StudyHub will specify the due date of the assignment and how the assignment is to be submitted.

Students may apply for special consideration if their ability to complete an assignment or sit an exam will be adversely impacted by unexpected circumstances outside your control. Please see the details in Special Consideration.

Students encountering continuing medical issues should consult their Course Director so that a plan to maintain academic progress can be developed.

See the Assessment Policy and Procedure for further information on assessment.

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Special Considerations

Students may apply for special consideration if their ability to complete an assignment or sit an exam will be adversely impacted by unexpected circumstances outside your control. Please see the details in Accessibility Services.

Students encountering continuing medical issues should consult their Course Director so that a plan to maintain academic progress can be developed.

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Results & Grades

Grade Point Average

The Grades and Results Policy defines the grade point average (GPA) as the following:

• GPA = Sum total of (credit points X grade points)
• Sum total of credit points used in the calculation

The GPA result is truncated to two decimal places, not round.

Final Topic Grades

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Academic Integrity

At AIAT, Academic Integrity is the commitment to act ethically, with honesty, respect, and fairness in creating and/or publishing and/or otherwise communicating information in an academic environment. Academic integrity is an essential attribute for higher education environments, is a fundamental part of learning and teaching and integral to the reputation of AIAT and its staff, students and graduates.

AIAT is committed to fostering and preserving a culture of academic integrity in its teaching and scholarship, and developing students’ academic integrity as part of their learning. The Students Rights and Responsibilities lays the foundations for the development of a culture of academic integrity.

Students are encouraged to use

• Turnitin – identifies unoriginal work by comparing student submissions against the world’s largest collection of internet, academic, and student paper content.
• Turnitin Draft Coach – helps students improve their academic writing and research skills by providing instant feedback where they write.

The Tertiary Education Quality and Standards Agency (TEQSA) has also developed a number of useful resources for students to assist with understanding of academic integrity, including how to identify, avoid and report illegal cheating services.

For more information, visit teqsa.gov.au/understanding-academic-integrity

Academic Progress

Academic progress is the process by which a student advances in their course by incrementally meeting the academic and administrative requirements for the course. Maintaining satisfactory academic progress is essential as it signifies that a student is achieving the learning outcomes for each stage of their course and is on track to complete it.

Throughout the study period, lecturers will monitor student progress with a view to helping them successfully manage their studies. AIAT will monitor student attendance, note when they fail to submit assignments and when they do not achieve an adequate standard in assignments and in-class activities. They will check if the student is undertaking self-assessment activities and they will offer students regular consultation, in and out of class, to discuss their progress.

The Student Services Office will contact students if they are concerned about their progress and recommend additional academic and personal support services.

The Student Support and Welfare Policy and Procedure outline the provision of counselling, advice and support regarding academic performance and student welfare.

The Academic Progression Policy and Procedure specifies processes for early identification of the need for additional student support, determination that a student has failed to make satisfactory progress and implementation of intervention strategies.

Class Attendance & Absences

AIAT recognises that active engagement in prescribed course learning activities is fundamental to the learning process and achieving course learning outcomes. Active engagement correlates with high course attendance.

By maintaining regular attendance at all classes, students can expect improved connection to learning, a greater likelihood in achieving course outcomes and opportunities to garner a range of views and knowledge. Therefore, AIAT strongly encourages attendance at all scheduled classes and learning activities in order to uphold its commitment to students to provide opportunities for success

Students who provide medical, or other acceptable evidence, to support absence from class are noted as having ‘approved absence’. Course Directors may approve absence in advance provided the student has appropriate reasons with, if applicable, supporting evidence.

If a student is absent from all scheduled classes for more than five consecutive South Australian working days, the Student Services Office will contact the student by email and/or telephone to check on their safety and welfare, unless they have an approved exemption from attendance from their Course Director.

The Attendance Policy and Procedure has further information on attendance.